Time Tracking Solutions. Improve Your Labor Tracking. Improve Your Profit.

If a contractor wants to be successful, especially in this economy, he needs to run an efficient business in all aspects of his work. Since nothing is more important than managing your labor costs, every contractor needs better time-based information for:

Estimating and Bidding
Job Costing
Payroll and Time Tracking

Enter the ExakTime System

The ExakTime System was developed in 1999 by a contractor, for contractors. ExakTime provides portable and mobile time clock solutions that accurately keep track of your workers in any weather conditions, calculating their job costs and time spent on remote jobsites. The system’s tools significantly streamline payroll and accounting, saving contractors hours out in the field and money back in the office.

Because this solution saves customers time and money, ExakTime’s customers see an average return on investment in just four to six weeks. More than 700,000 workers clock in and out every day with the system across six different continents, and 96 percent of ExakTime’s customers would recommend the company’s products and services. ExakTime guarantees exact time and attendance records and helps contractors better estimate future job costs and gain control of their single biggest expense – their payroll.

The best part of The ExakTime System is it’s bullet-proof simple. Its rugged, portable time clock, the JobClock, is made of stainless steel and mild aluminum, built to survive even the most extreme outdoor conditions. Workers simply clock into the device with a green, ruggedized Keytab and out with a red one. Contractors can track time by job, and can even break down time tracking by activities on jobs as JobClock can track up to 1,000 job activities.

Track Time and Activities Using a Smart Phone

Timekeeping and Payroll - On a Phone!

JobClocks are designed for use at stationary jobsites lasting a week or longer. But, most landscaping companies have crews traveling between multiple jobsites every week, or even every day. For crews on the move, ExakTime offers a mobile solution, PocketClock/GPS software, which can operate on many popular mobile devices, including the BlackBerry and iPhone. Workers clock in and out right on their (or their foreman’s) mobile device, tapping green for go and red for stop – it’s that simple. A GPS stamp is taken with each time punch, so you can be absolutely certain where they punched in.

Time tracking information is then uploaded from the field, and you can review and edit (if necessary) all of your workers’ time and attendance records before sending to payroll.

If you’re still using hand-written logs, you’re paying for too many rounded up and non-productive hours. Even if you’re only losing 20 minutes a day per worker (30 minutes less than what the National Payroll Association says is average) at just $15 per hour for 10 employees, that totals out to nearly $13,000 wasted every year on payroll – or two weeks of paid vacation for each worker! The ExakTime System eliminates that problem, tracking time and job activities down to the exact minute, so you don’t pay for unproductive hours.

Simplify Your Jobcosting and Payroll

With exact numbers, you can also gain a competitive advantage in the estimating and bidding process. By tracking job activities and jobsites, you’ll be able to increase or lower your bids based on accurate information from previous jobs. It could be the difference between you winning or losing that next big project for your company.

ExakTime also offers an exporting software called AccountLinx. You can use this software to export all of your time and attendance records from TimeSummit to your own payroll or accounting package, such as QuickBooks or Timberline. This further streamlines your payroll and eliminates all manual data entry and human error during payroll processing. And since time is booked to jobs and activities, you can use the job-costing capabilities of your accounting software to deliver actual hours spent on every job or activity on a job.